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Features & Benefits

VolunteerTrax, with its intuitive web-based interface, is both easy to use and economical. This software solution offers a myriad of features and benefits, all designed to simplify volunteer and HR management.

Volunteer Management

Track and manage detailed information about your volunteers.
Data fields include basic demographic information, work history, internal and external training, warnings, reviews and awards, background checks, drug screenings, military and educational records, medical information as well as volunteer experience and schedule.

Time and Attendance Management

This easy-to-use tool makes quick work of tallying and tracking volunteer attendance.
The entry kiosk provides a visual screen to welcome volunteers, deliver messages and provide alerts for volunteer status.
These kiosks can be configured with cartoon agents and speech engines to speak to your volunteers.

Reporting

VolunteerTrax – like all nFocus Software TraxSolutions – has a powerful reporting capability.
With over 20 stock reports, you can quickly generate statements to cover every aspect of volunteer management, from reviews and warnings to telephone rosters and attendance sheets.
Export the data in HTML(Hypertext Markup Language), XML (Extended Markup Language), CSV Text (Comma Separated Value), and Microsoft Excel.
Integrate exported data with other sources to use reporting and analysis tools such as SPSS and Crystal Reports.

Document Management

Finding what volunteer has which documents on file can be extremely frustrating. VolunteerTrax provides a document management system your entire organization can use.
Store and access important documents, such as volunteer applications, drivers licenses, certificates and awards.
As with all TraxSolutions data, these documents are backed up on our secure server, so you’ll maintain compliance.

Human Resources Tracking

This program offers a number of specific functions to help Human Resource Managers efficiently monitor volunteers and employees.
Track and manage reference or background checks, record participation in substance abuse checks, track demographic information, manage volunteer expenses and maintain and monitor volunteer availability.
Keep a record of internal and external training with CEUs (Credit Earned Units), total costs, etc.
You’ll also have the power to record work tasks and set priority levels and completion dates.